Count & photo

The two care-and-custody operations: Cycle count keeps the book quantity honest, Photo puts an inspection photo on the unit’s record at the moment you handled it.

Cycle count

Screen: The Cycle count screen — hint text “Scan the unit, enter the +/- adjustment.” — with a Scan stock unit camera button, a Stock unit field, the Qty delta (+/-) number field, and a full-width Adjust button.

The count field takes the difference, not the counted total:

1. Tap the Cycle count tile (or the Count tab) and scan the unit’s label.
2. Count what’s physically on the shelf and compare it with the system quantity.
3. Enter the delta in Qty delta (+/-). Counted 7 where the system says 9? Enter -2. Found one extra? Enter +1. Count matches? Enter nothing and move on — a zero adjustment is not accepted.
4. Tap Adjust. The confirmation reads “Count queued — syncs when online.”

On sync, the unit’s quantity moves by the delta and an ADJUSTMENT entry with reason CYCLE_COUNT lands in the part’s movement ledger — the audit trail of your counting program writes itself. APEX refuses an adjustment that would push the unit below zero; a shortage that big means something else went unrecorded — investigate before forcing it.

The full counting workflow — who counts, how often, and how to read the results — is in Cycle counting.

Inspection photo

Screen: The Photo screen — hint text “Scan the unit, then capture a receiving-inspection photo.” — with a Scan stock unit camera button, a Stock unit field, a Photo file control that opens the rear camera, and a full-width Attach photo button (which reads Uploading… while the image transfers).

1. Tap the Photo tile (or the Photo tab) and scan the unit’s label.
2. Tap the Photo control — the rear camera opens. Shoot the data plate, the condition of the part, the packaging damage — whatever the record should remember.
3. Tap Attach photo. The image uploads, then the confirmation reads “Photo queued — syncs when online.”

The photo becomes an inspection record attached to the scanned stock unit — a photo-type document kept with the unit’s data, timestamped and tied to your user.