Compliance
APEX does not put compliance behind one door. The controls a Part-145 or aftermarket quality system relies on — segregating suspect stock, keeping trace, filing release certificates, approving vendors, proving who did what — are built into the modules where the work happens: receiving, inventory, work orders, vendors, and the document panels.
The Compliance entry in the sidebar (under Coming soon) is a placeholder for a dedicated AD/SB workspace — it is planned, not built. Everything in this guide works today, in the modules listed below.
Where each control lives
| Compliance concern | Where it lives in APEX |
|---|---|
| Airworthiness state of a unit | Condition codes on every stock unit |
| Receiving inspection & quarantine | Receiving + locations — see Receiving inspection |
| Release certificates & trace paper | Document panels + the work order’s Certs & documents table — see Release documents |
| ADs and Service Bulletins | The AD / SB document type + work orders — see AD & SB tracking |
| Approved-vendor list, audits, cert expiry | The Vendors module — see Vendor compliance |
| Quality escapes & stuck work | Holds and the Hold Board on work orders |
| Records an auditor can rely on | Append-only ledgers everywhere — see The audit trail |
Condition codes are the backbone
Every stock unit in APEX carries one of the nine condition codes — NE, NS, OH, SV,
RP, IN, AR, BER, SCRAP. The canonical table lives in the
Inventory guide. Two facts make the code your primary
airworthiness control:
- The condition decides what is sellable. Units in
AR,BER, orSCRAPare excluded from Free to sell automatically — see Free to sell, on hand vs. reserved. - The bin does not. Parking a unit in a
QUARANTINE-type location is physical segregation only — a serviceable-condition unit in a quarantine bin still counts as sellable. Set the condition first, then the bin. The full warning is in Locations & transfers.
The trace chain
From dock to release document, every step writes a record that stays on the books:
- Receiving creates the stock unit with its condition, serial, and cost layer, and writes a
RECEIPTentry to the movement ledger. - Issuing and installing parts on a work order records each movement and builds the end item’s installed configuration.
- Shipping freezes the charge lines and consolidates the cost of every installed part into the end item — an auditable roll-up that lists each installed unit — and posts the money. See Documents & shipping.
- The signed release paperwork reaches the customer as downloads on the customer portal.
In this section
- Receiving inspection — what the dock does and does not enforce, and the quarantine procedure that actually protects you.
- Release documents — the document taxonomy, where uploads live, review states, certificates, and what the customer downloads.
- AD & SB tracking — handling directives with today’s tools.
- Vendor compliance — approval statuses, the certificate matrix, and recording audits.
- The audit trail — every record APEX keeps immutably, and where to point an auditor.
New to the role? Start with the Compliance quick start.
Roles: Compliance surfaces are part of the normal modules — any staff member with access to Inventory, Work Orders, or Vendors can work them. The access-audit screen under Team → Audit is restricted to owners and admins.