Compliance & documents

Certificates, inspection practice, and document control. The full guide is Compliance.

Does APEX generate 8130-3 or EASA Form 1 certificates?

No. APEX stores and tracks release certificates — your authorized inspector issues the form exactly as today, and the signed scan is what lives in APEX and what the customer downloads on their portal. See: Release documents.

Does receiving hold stock for inspection before it becomes sellable?

No. Stock received against a purchase order books straight to on-hand at each line’s condition code, in one click — there is no software inspection gate. Inspect at the dock before clicking Receive, and direct-receive suspect no-PO material as AR into a QUARANTINE location. See: Receiving inspection.

How do I move a document from Draft to Approved?

You can’t from the console yet — manual uploads stay Draft. Approved appears only on system-registered documents, like the PO PDF recorded when you email a purchase order to a vendor. Run your QA document check as a procedure rather than expecting a review button. See: Release documents.

Where do I track Airworthiness Directives and Service Bulletins?

A dedicated tracker is part of the planned Compliance module. Today, attach AD/SB-type documents to the affected records and run directive work as an INSPECTION or MODIFICATION work order, with an AWAITING_TECH_DATA hold while data is missing. See: AD & SB tracking.

Can APEX block purchase orders to an unapproved or blacklisted vendor?

Not today — vendor approval status is advisory. The vendor pickers list every vendor, and creating a PO or repair order is not gated on approval, so make checking the Approval pill a standing buyer rule. See: Vendor compliance.

Where is the proof of who did what, for an auditor?

Work orders record every stage move and hold with who and when; inventory keeps an append-only movement ledger per part; the books reverse rather than erase; and owners/admins can review access history under Team → Audit. See: The audit trail.